Executive Assistant- Part Time (Administrative)

Provides high level administrative support for the Executive leadership of Slocum Orthopedics, including C-level positions and physician shareholders.Provides administrative support for 14 Slocum Committee meetings including Shareholder Meetings, Executive Committee, BOC, and Peer Review.
Coordinates meetings in NextGen and Outlook Arranges for necessary room and technology resources Takes and distributes minutes
Schedules and coordinates additional internal and external meetings and events as directed by leadership or physicians Responsible for the Physician/PA and IT call calendar, including uploading information into AmIon, notifying hospitals/scheduling, and coordinating days off/call transfer requests. Coordinates catering for all necessary meetings and events. Coordinates with physicians and outside vendors for management of the physicians Autzen tickets.Provides data entry support to Finance. Coordinates MD interviews including travel and schedules Maintains physician calendars for non-clinical appointments and marketing requests. Prepares PowerPoint presentations and handouts for meetings, and facilitating day-of presentation needs. Monitoring True North goals, including following up with management for missing data, updating visual and online boards. Monitors and follows up progress of tasks for the organizations project trackers Schedules and provides admin support for All Staff meetings and employee trainings Provides administrative, planning, and day-of support for employee events including marketing and recruitment events, and maintains a schedule for on-site food trucks. Serves as Notary Public for the organization Responsible for contract and policy management, including maintaining a database of current organizational contracts and policies Sends birthday/anniversary/life event cards to staff. Provides general administrative support for the physicians and leadership team. Responsible for daily mail distribution to the Admin suite and maintaining supplies Arranges travel and conference registrations for physicians and leadership. Maintenance and organization of Slocum records Other duties as assigned.