Executive Assistant (Finance)

JOB DESCRIPTION

Combined is seeking a dedicated and highly organized Executive Assistant to provide exceptional administrative support to the Chief Underwriting Officer. The successful candidate will be a proactive problem-solver with strong communication skills and the ability to manage a diverse set of tasks in a dynamic environment.

This person will be required to come to the Chattanooga Office 5 days/weeks.

Key Responsibilities:

• Administrative Support:
  • Manage and coordinate the calendar of the CUO, including scheduling meetings, appointments, and travel arrangements.
  • Draft, edit, and prepare correspondence, reports, presentations, and other documents as required.
  • Screen and direct incoming communications, such as phone calls, emails, and mail, ensuring timely responses or redirection.
• Meeting and Event Coordination:
  • Organize and facilitate meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
  • Coordinate logistics for internal and external meetings, conferences, and events.
• Travel and Expense Management:
  • Arrange detailed travel itineraries, including flights, accommodations, and ground transportation.
  • Prepare and process travel expense reports, ensuring compliance with company policies.
  • Process invoices using the BuyNow system.
• Project and Research Support:
  • Assist with special projects and initiatives, providing research and data analysis as needed.
  • Compile and synthesize information to support strategic decision-making.
• Sr. Staff Administrative Support:
  • Assist the 3 senior Underwriting staff members with travel and expense management, invoice processing, and complex meeting coordination.
• Confidentiality and Professionalism:
  • Handle sensitive and confidential information with the highest level of discretion.
  • Maintain professionalism in all interactions with internal and external stakeholders.
• Office Management:
  • Ensure the smooth operation of the Chattanooga office, including managing office supplies and equipment.
  • Serve as the liaison with the Chubb Facilities Services Manager and the building management team.
  • Serve as a liaison between the executive team and other departments, fostering effective communication and collaboration.

Qualifications:

• Proven experience as an Executive Assistant or in a similar role, preferably supporting senior executives in a corporate environment.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and collaboratively within a team.
• High level of integrity and professionalism.
• Bachelor's degree in Business Administration or a related field is preferred.

ABOUT US

OUR BENEFITS

As a Chubb corporate employee, you have access to one of the most comprehensive benefit plans in the business, designed to meet your needs and help you reach your financial goals. More details can be found here. Chubb is committed to supporting its employees with a comprehensive compensation package that is appropriate in the market where they work. Below are several of the many benefits we offer our employees:

• Health insurance
• Dental insurance
• Tuition reimbursement
• A company-match 401(k) plan
• Disability insurance
• Life insurance
• Employee referral bonuses

ABOUT COMBINED INSURANCE

Combined Insurance Company of America is a Chubb company and a leading provider of supplemental accident, health, disability, and life insurance products in North America. Headquartered in Chicago, with satellite office in Columbia, SC, Combined is celebrating over 100 years in business. We are committed to making the world of supplemental insurance easy to access and understand. The company has an A+ rating by the Better Business Bureau and an A + (Superior) financial strength rating by A.M. Best. We are ranked by VIQTORY as the number one Military Friendly® Employer in 2023 (over $1 billion revenue category), marking Combined's twelfth consecutive year on the Top 10 list. We pride ourselves on approaching all situations with a Positive Mental Attitude (PMA) and encouraging collaboration.

ABOUT CHUBB

Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

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