Executive Administrative Spec (Finance)

University Advancement provides the university with integrated and comprehensive strategies, services, and programs which strengthen the USF St. Petersburg brand and engagement with the external communities of interest. Functions include development and fundraising, alumni affairs, communications, and marketing.
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Executive Administrative support for Associate Vice President for University Advancement. Performs specialized administrative duties including preparation of correspondence, reports and presentations, planning meetings, maintaining agendas and minutes, conducting research, supporting purchasing requirements, fulfilling human resource and payroll administrative requirements, preparing statistical reports and spreadsheets, performing budget tracking, reconciliation, and analysis, making travel arrangements, and maintaining calendars and schedules. This position is required to support the specific responsibilities of the RVCUA, using discretion to make judgments based on operating guidelines.
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This position requires a high school diploma or equivalent, with at least six years of experience in an office or administrative support position. Post-secondary education may be substituted up to a maximum of two years of experience.

Preferred Qualifications

Bachelor's degree with at least 8 to 10 years' experience in the administrative/ management field.

Experience working in a university environment.

Experience with PeopleSoft/Oracle and Google applications, executive support and executive travel management.

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ( hr-ADA-Request@usf.edu ) to coordinate your accommodation request.The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
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Working at USF
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With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .Executive calendar management: Manage calendar and schedule for RVCUA. Plan, prioritize, and schedule meetings and appointments, provide daily briefing of the next day's schedule, and confirm all RVCUA appointments. Provide scheduling support for other work groups as necessary. Coordinate and collaborate with other university administration Executive Administrative Specialists within USFSP and USF System.
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Correspondence and communication: Receive, screen, and respond to calls and messages for RVCUA and staff when necessary. Manage the flow of communications for the RVCUA including drafting letters, memorandums, coversheets, and other necessary correspondence for internal and external audiences.
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Leads executive Office Management for UA. This includes daily processing of mail and gifts as received, following USF System guidelines related to purchasing and bidding services, contract solicitation, submission and administration, fund reconciliation and management, fulfilling human resources and payroll administrative requirements including leave administration, and supporting necessary reporting requirements - including ability to pull reports- for FAST, PCARD, Archivum, GEMS, and USF Foundation systems.
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Project Administration: Provide administrative support for special initiatives and projects identified by the RVCUA. Plan and coordinate events related to such projects.
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Perform other duties as assigned.