Senior Executive Assistant (Finance)

As the Executive Assistant to the Chief Product Officer (CPO), you will report to the CPO and work independently with limited supervision. This challenging role requires you to be confident, intellectually curious, and service driven, with extraordinary organizational skills and attention to detail. You should possess executive presence and professionalism in engaging with senior executives, members of the Board of Directors, other colleagues within Equifax and outside clients and vendors. You will work on a variety of complex and varied duties, analyzing situations and using your strong initiative to prevent and resolve issues.

• This position does not offer immigration sponsorship (current or future) including F-1 STEM OPT extension support.
• This position is based in Atlanta and will require that this candidate be local to the area. Alpharetta campus (preferred) but open to consider locating this resource in one of our two midtown locations.
• Corporate Return To Office expectations: Onsite weekly requirements - Tuesday, Wednesday, and Thursday each week.

What you will do

• Provide proactive support for the planning, scheduling and coordination of meetings for the CPO
• Establish timing for Global Product meetings on the CEO Corporate Calendar and develop an annual Product Calendar
• Manage CPO's calendar and daily meetings including advance preparation, such as reserving necessary resources, communication to attendees, coordinating development of presentation materials, obtaining appropriate technical services, and ordering catering.
• Manage and coordinate larger Product offsite events involving the Enterprise Product leadership team including facility/hotel contracts, banquet orders, a/v services, and participant room/air/ground needs; attend offsite meetings to provide onsite coordination and handle administrative needs as they arise
• Act as liaison between the CPO and the Corporate Secretary's Office to coordinate quarterly Board of Director's Technology Committee agendas and materials, and to communicate with appropriate Product team members as required
• Analyze situations and exercise sound judgment in determining the appropriate course of action, keeping executives and other partners informed of progress or changes that may arise due to evolving priorities
• Act as an information resource for internal and external customers, using judgment to prioritize matters that require immediate attention, relative to the importance of issues at hand when deciding on an appropriate course of action
• Work with sensitive information and exercise complete discretion; handle high volume of details with efficiency and accuracy
• Build and maintain positive relationships with Senior Leadership Team members, their executive assistants and others on their teams as necessary for the smooth running of the CPO's office.
• Perform general administrative duties such as answering and directing calls to the CPO, making copies, filing, and updating logs and manuals. Manage and update highly confidential files, records and shared drives. Process expense reimbursements, invoices, and purchases orders as well as update memberships in a timely fashion.
• Serve as host to visitors and act as the public face to build positive relationships with the general public.
• Assist with special projects as requested.

What experience you need

• Higher education in related disciplines (business administration or management) or equivalent experience
• 5+ years prior experience supporting senior executives in a global corporate environment and managing complex domestic and international travel
• Strong experience with planning and coordinating meetings, conferences and/or events for clients and staff.
• Proficiency with Microsoft Office or Google Suite (preferred), with the ability to learn additional programs and software
• Ability to solve problems and take ownership of assigned responsibilities, identify issues in advance and propose solutions for team consensus.
• Flexible teammate who thrives in an environment requiring effective prioritization and the ability to coordinate and run multiple concurrent projects.
• Develops rapport, uses diplomacy and tact when dealing with others and builds a spirit of unity within and across teams/departments.
• Excellent interpersonal skills, with the ability to confidently and effectively communicate with co-workers, members of the Board, senior management and others inside and outside of Equifax.
• Openly accepts assignments to deepen or broaden abilities.

What could set you apart

• Proactive mindset - You are forward-looking and anticipate the needs of the executive you support and take appropriate actions.
• Collaborative work style - You share information, coordinate effectively, and achieve desired outcomes while building trust and consensus. You work harmoniously, are able to seek out relevant information, decide appropriate next steps, and facilitate getting desired results.
• Service-oriented - You are committed to providing the highest level of service while remaining aligned with the mission of the organization. You are approachable, flexible, and responsive.
• Strong business orientation - You are knowledgeable on the operations, unique needs, and goals specific to mission-driven organizations. You are skilled at streamlining processes and you run a highly organized, smooth, functioning business operation.
• Use good judgment - You see beyond just the black and white - you delve into the details and are prepared to have an intelligent conversation regarding the give and take of priorities.
• Handle the details, understand the big picture, and solve problems - You go beyond knowing what needs to be done, but also understand why it needs to be done. You see the clues in the data, understand the consequences, take appropriate action, and then you report what happened.
• Operate with discretion - You are professional and discreet. You respect and maintain confidentiality

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