Executive Assistant (Finance)
Elbit Systems of America is a leading provider of high-performance products, system solutions, and support services focusing on the defense, homeland security, commercial aviation, and medical instrumentation markets. With facilities throughout the United States, Elbit Systems of America is dedicated to supporting those who contribute daily to the safety and security of the United States. Elbit Systems of America, LLC is wholly owned by Elbit Systems Ltd. (NASDAQ: ESLT and TASE: ESLT), a global high-technology company engaged in a wide range of programs for innovative defense and commercial applications. For additional information, visit: ElbitAmerica.com or follow us on YouTube.
Summary of Responsibilities
Job Summary:
The Executive Assistant will provide administrative and secretarial support for the VP of Operations. Major responsibilities of work performed may include a broad range of complex responsibilities involving confidential or technical information that includes scheduling meetings and preparing agendas, responding to routine correspondence, researching background material and responding to on-site visitors and telephone calls. This person may interface with executive and senior levels of the organization, as well as directly with external customers.
Responsibilities and Tasks (listed in bullet format) in order of priority to be successful
- Maintain dynamic calendar
- Coordinate both off and on-site events, including support logistics, travel, meeting coordination
- Make both domestic and international travel arrangements
- Prepare expense reports
- Provide support/back-up assistance to cover other Executive Assistants when they are out of the office
- Must be able to generate letters, memos, etc.
- Responsible for organizing weekly, monthly, and quarterly review presentations
- Maintain all department files
- File and retrieve corporate documents, records, and reports
- Open, sort, and distribute incoming correspondence, including mail and faxes
- Process corporate invoices for Accounts Payable
- Create and maintain visit requests and contact reports
- Order and distribute office supplies for department
- Point of contact for employees to address inquires, questions, and requests
- Represent the company in a courteous and professional manner
- Arrange and support video teleconference meetings including the set-up of presentations, printing of materials, and supporting any issues arising from technical issues
- Provide support for on-site meetings including logistical support such as agendas, presentation copies, preparation of handouts, etc.
- Coordinate with International counterparts regarding travel and meetings
- The ability to perform other duties as assigned.
Education, Experience & License or Certification
- Bachelor's degree is preferred
- Minimum of Associate's Degree
- 3-5 years of experience supporting VP level
- Excellent communication skills are a must (written and verbal)
- Organizational and prioritization skills are a must
- Must excel with time management and the ability to manage and execute tasks
- The ability to network and be a team player
- Must be technologically skilled and be proficient in Microsoft Office
- Some travel may be required as designated by the Executive (1-2 times per year)
- While performing duties of this job, the employee may or may not be frequently or occasionally required to: Stand; walk; sit; climb or balance; stoop; kneel; crouch; talk or hear; and taste or smell.
- Climb stairs or ride elevators.
- Lift and/or move up to 25 pounds.
- Use close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
- Manipulate keyboard or otherwise access computer, telephone and hand-held devices.
- Be exposed to outside weather conditions while going in and out of office buildings.
- Be exposed to moderate noise level usually in warehouse settings.
- Be exposed to moving equipment, mechanical parts, and/or high places; or moving between air-conditioned and non-air-conditioned environments.
- Work is usually conducted in an office environment
Here Are Some of the Great Benefits We Offer:
- Most locations offer a 9/80 schedule providing every other Friday off
- Competitive compensation & 401k program to plan for your future
- Robust medical, dental, vision, & disability coverage with qualified wellness discounts
- Basic Life Insurance and Additional Life & AD&D Insurances are available
- Flexible Vacation & PTO
- Paid Parental Leave
- Generous Employee Referral Program
- Voluntary Benefits Available: Longer Term Care, Legal, Identify Theft, Pet Insurance, and more
- Voluntary Tricare Supplement available for military retirees
Elbit America is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities. It has been and will continue to be the policy of Elbit America to recruit, hire, train, and promote into all job levels based solely upon job-related qualifications without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, genetics or citizenship status.
This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. The employer has the right to revise this job description at any time. The job description is not a contract for employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
