Business Manager (Finance)
The function of the Business Manager is to prepare and present invoicing of large yacht service projects. This position will be responsible for keeping the Project Manager informed on all financial aspects of each project including the status of the job versus budget, profitability, labor efficiency, invoicing and accounts receivable. In addition, this position will have direct interaction with customers to assist the Project Manager with invoicing questions and additional information request to support invoices. This position is in the Business Management Department and will report directly to the Sr Business Manager.
Specific functions of the position are as follows:
Review the initial scope of work with the Project Manager to understand any project specific requirements
Updating billing items daily and ensuring rate is accurate
Maintain the accuracy of miscellaneous billing system against audit
Generate weekly invoices for each work order and review with Project Manager
Finalize invoices with any changes from Project Manager
Managing outstanding receivables
7. Follow up with Project Manager, Trade Director and Marina Director to obtain proper approval and post of Credits
8. Assisting in budget versus actual profitability analysis
9. Performing other ad hoc projects
Essential Duties and Responsibilities
Effectively Manage and work productively with Member, subcontractor and vendor accounts
Examine financial records and accounts for discrepancies
Manage timesheets for accuracy prior to GM approval
Receive and process payments, make bank deposits as required
Generate reports to assure accuracy in billing Members for slip, storage, and service work
Review system, account balances, revenue deferrals, and contract setup
Lead general office duties such as processing vendor invoices, answering phones, processing incoming mail, filing, data entry, and ordering office supplies
Ensure marina staff, adhere to SHM best practices for safety & customer service
Encourage team members to maximize their abilities and build a healthy company culture
Provide overall support to the team facility tours when requested
Manage accurate records of COI's for all members
Act as liaison between marina financials and corporate financials to ensure accuracy
Work closely with teammates to ensure financial statements are processed in accordance with all federal compliance
Assist in the interview and hiring process of new teammates as needed
Provide administrative assistant duties to the General Manager as needed
Other duties as assigned by Manager
Safety and Environmental Responsibilities
Follow SHM Safety and Environmental rules and complete required related training
Wear proper personal protective equipment as required for the task or work area
Report all accidents, injuries, spills and near misses immediately
Technical and Physical Requirements
High school diploma or equivalent required
Associate or Bachelor's Degree preferred in Accounting
Kronos/UKG, Nexonia, Dockmaster, Netsuite experience a plus
3-5 years' relevant experience preferred in Accounting field
Proficient in Microsoft Office
Ability to sit or stand for long periods of time
Ability to lift 20 pounds
Minimum Soft Skills Qualifications
Eagerness to engage in a growing, fast paced, and industry-leading company
Consistently treats others with dignity and respect
Genuinely serves others with humility and a positive attitude
Frequently demonstrates a bias toward action
Always communicates effectively and courteously to establish strong networks internally and externally to ensure that decisions are thoughtful of all stakeholders
Follows policies and procedures while seeking out new and better ways of accomplishing duties
Shows resolve and overcomes difficulties in a positive and productive manner
Provides responsive service to our teammates and members
Continuously puts forth the extra effort to accomplish duties
Develop sound conclusions and makes decisions based on analysis of data and understanding of the business
Works to build high performing teams while taking an interest in teammates' professional development
Organize, plan and manage teammates and processes efficiently
Unfailing commitment to continuous learning and growth
Acts with integrity and is open to feedback from all teammates
Willingly coaches teammates through change and leads all situations with positivity
The Company
Safe Harbor Marinas provides equal employment opportunities (EEO) to all employees and applications for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Safe Harbor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. The policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Additional disclosures available at https://shmarinas.com/hr-disclosures/.
