Executive Assistant I - Nemours estate (Finance)

We are seeking an Executive Assistant I! Nemours Estate is a 225-acre public garden and historic home dating back to 1910. Its benefactor, Alfred I. duPont, also established the Nemours Children's Hospital, Delaware, with which it shares a campus and legacy.As a historic property and public garden, Nemours Estate is perhaps the only such location worldwide situated beside a pediatric hospital. Consequently, the Estate is uniquely placed to explore the intersections of health, well-being, arts, history, and horticulture.

The Executive Assistant I is a part-time position, responsible for providing basic administrative support functions to increase the efficiency of Nemours Estate. The ideal candidate will handle a variety of responsibilities requiring general knowledge of Nemours Estate, the Alfred I. duPont Charitable Trust and the Nemours Foundation. The person in this position will demonstrate excellent administrative support, with tact and confidentiality, that promotes a positive environment with leadership, staff and guests. Skills needed to successfully perform this position include working collaboratively, managing supplies prudently, prioritizing tasks, and handling multiple inquiries. The candidate must be detail-oriented, organized, and an excellent communicator while demonstrating a calm demeanor

This position will report to the Nemours Estate Business Office Supervisor and will provide basic support to the Nemours Estate Executive Leadership Team.

Responsibilities:

Stock, organize and track copy room supplies, breakroom supplies, first aid kits and miscellaneous items in multiple buildings on Nemours Estate property.

Periodically retrieve and distribute correspondence and packages to various buildings on Nemours Estate property as well as preparing mailing labels.

Track and distribute donation requests (i.e.: Nemours Estate Guest Passes).

Occasionally, order, organize, set up and clean up catering orders for multiple departments at Nemours Estate.

Review and distribute general Nemours Estate in-box emails to appropriate departments.

Maintain Estate AED machines with Biomedical Engineering Department & Public Safety Department.

Monitor office equipment functionality and submit Help Desk Tickets, as necessary.

Order and replace toner cartridges for printers and copiers.

Order flowers for miscellaneous occasions.

Recycle batteries at the Receiving Dock.

Assist with events and programs, as needed.

Qualifications:

• High School Diploma required
• Valid driver's license required
• Minimum of 1 year of administrative assistant experience required.

#LI-AE1