Contract Administrative Assistant (Administrative)
About
At CEIA USA, we believe that taking care of our people is the key to building a thriving, high-performing team. That's why we offer a comprehensive and market-leading benefits package, designed to support your well-being both inside and outside of work.
Paid Training opportunities to enhance your Career, and Educational Assistance
A Rich Paid Time Off Plan--20-day (4-week) annual accrual starting at DOH that progressively increases with tenure.
Select Paid Holidays, including the FULL period between Christmas and New Years - paid as Holiday Time.
Premium health benefits, and wellness resources to keep you and your family supported.
Medical Plan options that include a $250/$500 PPO Deductible that is lucratively subsidized by the Company.
Company Paid life insurance, short term disability, and long term disability.
401(k) with % match that is only capped by IRS maximums, and profit sharing; subject to eligibility requirements.
Annual Bonus Potential after 1 full year of employment.
Job Description Summary
We are seeking an enthusiastic and detail-oriented Contract Administrative Assistant to join our team.
This role provides foundational administrative support to the sales and contracts teams while participating in a comprehensive training and development program designed to build skills in contract lifecycle management, risk assessment, and proposal development.
Key Responsibilities/Essential Functions:
Assist with the organization, filing, reporting, and tracking of contract documents and related materials.
Coordinate quarterly contract sales reporting.
Read, interpret, inventory and establish summary documents from contracts for internal users to ensure all deadlines and conditions described in contracts are met.
Support the review process for contracts, NDAs, and other legal documents by ensuring completeness and accurate formatting.
Administrate new customer onboarding procedures.
Coordinate internal reviews and approvals by communicating with Sales, Operations, and Tech Support teams.
Maintain internal systems to track contract deadlines, renewals, and deliverables.
Help prepare supporting documentation for bids, RFPs, and RFQs under supervision.
Analyze bid requests and proposal requirements.
Perform initial research on incoming bid opportunities and document key requirements.
Support the preparation of standard proposal documents and templates.
Learn and apply best practices in document compliance and version control.
Handle administrative tasks such as updating trackers, creating checklists, and organizing folders.
Maintain database for customer and vendor process credentials.
