Office Assistant (Administrative)
Office Assistant
Join Our Dynamic Team and Keep Our Operations Running Smoothly!
Join Our Team as an Office Assistant at LB&B Associates Inc.!
Immediate Opening - Nitro, WV - Monday through Friday, 7:00 am to 3:30 pm
Are you ready to take your career to the next level with an organization that sets the standard for excellence? LB&B Associates Inc., a nationally respected leader providing transportation and distribution services to some of the most formidable clients in the Federal and State Government, Fortune 500 companies, and esteemed commercial firms, is seeking a dedicated Office Assistant to join our dynamic team in Nitro, WV!
With over 1,000 motivated employees and associates across the United States, LB&B Associates Inc. is renowned for its unparalleled customer service and professional performance. Now, you have the opportunity to become a vital part of our story.
About the Role
As an Office Assistant, you'll play a crucial role in our operations, ensuring that transportation and distribution services run smoothly every single day. This position is ideal for an experienced, customer-oriented individual who thrives in a fast-paced environment and takes pride in their organizational skills.
Schedule: Monday to Friday, 7:00am - 3:30pm
Key Responsibilities
· Accounts Payable & Invoice Management: Track invoices with Corporate A/P department, monitor accounts payable, and generate A/P reports for management to ensure our finances stay on track.
· Data Entry: Enter critical data with accuracy and efficiency, supporting multiple departments.
· Trip Sheet Review: Carefully review trip sheets, verify all movements of company equipment, and ensure all documentation is scanned and properly filed in our system.
· IFTA Record Keeping: Maintain meticulous IFTA records, generate timely reports for management, and handle related data entry.
· Fleet Maintenance & Vendor Files: Keep fleet maintenance and vendor files up-to-date and well-organized for smooth day-to-day operations.
· Personnel File Management: Update and maintain personnel files as directed, ensuring confidentiality and accuracy.
· Samsara Safety Emails & Videos: Preview and screen Samsara safety communications, forwarding crucial information to the Manager for driver coaching when necessary.
· DOT Drug Testing & Medical Screening: Assist with DOT drug testing, and maintain confidential files of all records.
What We're Looking For
· Exceptional attention to detail and a knack for staying organized
· Proficiency with data entry and digital filing systems
· Strong communication skills and the ability to work effectively with managers, drivers, and vendors
· Ability to juggle multiple priorities and thrive in a dynamic environment
· Experience with accounts payable, IFTA reporting, or fleet management is a plus
· Familiarity with Samsara or similar fleet management tools is an asset
· Discretion in handling confidential information
Why Choose LB&B Associates Inc.?
Join a company that values your skills and dedication! We offer a competitive and comprehensive benefits package, including:
· Mandatory life insurance, short- and long-term disability insurance
· Optional medical, dental, and vision insurance plans
· 401(k) with company matching
· Tuition reimbursement program
· Paid vacation and sick leave
At LB&B Associates Inc., we are proud to be an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, creed, sex, national origin, age, protected veteran status, disability status, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, or any other protected factor under applicable law. Reasonable accommodations may be made for qualified individuals with disabilities to perform the essential functions of the job.
If you're a motivated and experienced professional seeking a dynamic workplace where your talents are appreciated and your career can flourish, apply today and drive your future forward with LB&B Associates Inc.!
