Manager of Fiscal & Business Administration (Finance)

This position reports to a Director, Associate or Assistant Director, Dean, Associate or Assistant Dean, Program Director, Department Head, or similar position. Most positions in this job class will have responsibility for fulfilling wide range of administrative activities, however some positions in this job class may be more specialized on one or two administrative responsibilities. In general, positions assigned to this classification must directly supervise two or more regular full-time employees. Additionally, positions assigned to this class must meet the requirements for an Administrative exemption under FLSA by providing administrative leadership on matters of significance with regard to human resources, procurement, budgeting, and/or regulatory compliance. The position is responsible for interpreting university and functional policies, ensuring that administrative activities are in compliance with policies and procedures for the conduct of university business. The Manager trains direct reports and support staff throughout their unit on administrative procedures and requirements, and serves as a liaison with other administrative departments. This position advises department staff and faculty on administrative matters, and uses considerable discretion and judgment to counsel staff and faculty on appropriate courses of action.This position requires a bachelor's degree in accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and four years of professional business experience; or a Master's degree in the same fields and two years of experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience

MS Excel, Oracle HR, GEMs, FAST, Finance Mart, Data Analytics, Power Bi, Axiom/BBS

Excellent leadership and communications skills. Analytical thinking, ability to work within a team. Advanced problem-solving skills.

Knowledge of USF financial policies, general accounting knowledge, financial regulations.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

• Budgeting/Finance: Provides financial management and analysis of college budgets and expense for a variety of fund types. Prepares financial reports and ensures appropriate use of funds. Manages and monitors each semester's budgeting processes, costing and reviews reconciliations. Advises Director of potential areas of over/under allocation and provides recommendations for and enters budget transfers.
• Payroll: Works with MIS team to project salary and OPS expenses for multiple departments on a biweekly basis. Determines appropriate payroll distribution and maintains costing in Oracle. Reviews and approves payroll and non-payroll expenditure transfer forms. Ensures accuracy of salary increase data for the College.
• Reporting: Develops management reports and presents budget/financial information to CBCS Departments. Manages the annual Institutes & Centers financial reporting submissions. Works with College Budget Director to complete monthly In-Year Forecasting and annual Year-End projection submission in Axiom/BBS. Serves as College point of contact for Educational Business Activity (EBA) guidance and budget development and contract signatures.
• Management: Hire, train, motivate, and coach the performance of assigned staff members to meet the administrative goals and requirements of the unit. Serves as back-up to other MIS staff when needed.
• Other: Manages special projects and other related duties as assigned.