Program Planner Analyst (Finance)

Organizational Unit:

The USF Health Senior Vice President's Office, including the USF Health Office of Faculty Affairs, supports USF Health and making life better. We are an enterprise for change in the way we understand health and how it transforms our quality of life. USF Health's mission is to envision and implement the future of health. Our commitment is to improve the full spectrum of health, from the environment to the community, to the individual. Together through talent and innovation, USF Health is integrating research, education, and health care to reach our shared value- making life better.

Scheduling:

• This position will be hybrid allowing for both a remote and in-person work schedule; depending on demand.
• A flexible work schedule during major USF Health events, which might include early morning and/or late evenings.

Minimum Qualifications:

This position requires a Bachelor's degree in a field directly related to the program responsibilities and two years of professional experience; or Master's degree in an area of specialization appropriate for the program.

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

• Four years of direct experience may substitute for a Bachelor's degree
• Six years of direct experience may substitute for a Master's degree

This position may be subject to a Level 1 or Level 2 criminal background check

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ( hr-ADA-Request@usf.edu ) to coordinate your accommodation request.The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
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Working at USF
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With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .Administration

• Supporting curriculum development, evaluating quality and methods of existing programs, researching and recommending new programs
• Schedules, arranges, and prioritizes meetings and events; providing support as needed.
• Compose documents, create reports and prepare presentation materials to include research, compiling data, drafting content, editing and distribution.
• Serving as a liaison between departments and other academic programs
• Assist with grant research and submission
• Responsible for compliance and interpretation of Policy, Procedures and guidelines related to CE Credit
• Manage and maintain box folders/ project management file for each assigned activity.
• This is an ongoing process to capture and provide all logistical information for each IPEP events including location, planning documents, meeting minutes, marketing/flyers, speak information, budget sheets, CEU documents. Coordinator will maintain the box folder throughout the entirety of the activity, from execution through to the final invoicing stage.
• Responsible for creating and managing a USF Health Wide IPEP Calendar of Events

Coordination

• Responsible for the coordination, planning, and implementing interprofessional activities at USF Health within the established timeline.
• Ensure operational effectiveness through communication with key internal stakeholders.
• Lead pre activity calls to review activity contracts and logistical needs. Attend conference calls and in-person meetings with other USF Health stakeholders to assist with IPEP event planning.
• Schedule outside vendors for all event needs that fall outside USF Health inventory or scope; maintain consistent communication with all outside vendors and exhibitors contracted for and attending the activity.
• Direct the coordination of all onsite arrangements including AV, room setups, catering, vendor setup time, housekeeping, shipping and receiving, etc.

Marketing and Communications

• Assist with planning, Designing and implementing promotional/marketing materials to create effective advertisements.
• Collaborate with USF Health Marketing and Communication team to promote interprofessional activities through flyers, emails, website and social media accounts providing them activity information and developing a plan of action.
• Manage Office of IPEP Social Media (Facebook and Instagram)
• Maintain Office of IPEP Website, ensure all information is up to date

Financial Accountability

• Maintain responsibility for financial aspects surrounding an activity from proposal to payment.
• Track and record all course expenses and incoming revenue per executed proposal.
• Compile invoices from all vendors, review their accuracy, seeks approval/signature from manager and submit executed invoices to accounting for payment.
• Develop and maintain a detailed event budget including all course expenses and incoming revenue.
• Submit honoraria requests for event speakers
• Assist in the creation of statistical data, projections and reports

Performs other duties as assigned.